RADS Arrangements Keeper^®

So-called “sunshine” and transparency laws will of course shine light on the nature, purpose, and value of spend to physicians and other HCPs. Perhaps even more important, these laws also will invite scrutiny of the arrangements that gave rise to a reportable spend.

State and federal enforcers already have announced their plans to scratch below the reported data to determine whether the relationship or payment was proper, conflicts were disclosed, and fair market value for bona fide and needed services was paid. Being that financial relationships with referrals sources and purchasers already are the subject of numerous anti-kickback investigations here and abroad, manufacturers must manage these arrangements and maintain evidence of compliance or risk significant fines, penalties, and harm to reputation. For these reasons, R-Squared developed Arrangements Keeper^®.

Developed utilizing expert opinion and designed to satisfy OIG and DoJ settlements, PhRMA and AdvaMed Code requirements, as well as emerging state law requirements, Arrangements Keeper^® enforces best practices for the formation, management and control of financial arrangements with referral sources and Streamline and automate speaker bureau management, needs assessments and consultant contract management.

Be up and running SOON!

Since Arrangements Keeper^® is already alive and working in companies much like yours, there is no need to build systems from scratch. Depending on your situation, you can have a solution in place in 2-4 months, fully customized and configured for your operations and business processes. R-Squared handles all the implementation for you.

Delivers precisely what transparency laws require

The outputs and controls required by the state laws are already built into the functionality of Arrangements Keeper^®. It was all developed specifically around the requirements of transparency and ‘sunshine’ regulations — under the direction of experts in health care regulatory affairs. Arrangements Keeper^® has been favorably reviewed (and referred to as a “compliance best practice”) by Independent Review Organizations in connection with an OIG Corporate Integrity Agreement.

How it works

Arrangements Keeper^® simplifies compliance with the Code requirements surrounding “Bona fide services” that allows you to:

• Create and document the “needs assessment” that identifies the company’s projected needs and budgets for consulting services;
• Identify and select physician consultants for projects based on pre-determined needs and qualifications;
• Ensure the fair market value of rates prior to contracting;
• Manage all consulting, speaker, royalty and other contracts with HCPs; and
• Set the controls for automatic delivery of physician time sheets.

Real-time Reporting

With Arrangements Keeper^®, compliance staff will have instant access to real-time reports on all recorded activity in all areas of the country which require disclosure, complete with alarms and alerts about any potentially inappropriate activity.

A proven platform

It’s all based on R-Squared’s proven RADS^® platform (“Rapid Application Development System”) — an IT technology designed specifically for efficient deployment of customized compliance applications and tools.The platform allows R-Squared to quickly design and deploy a compliance tool based on your individual requirements and business processes — while still meeting all the demands of the regulators. All the functionality and capability already exists — it’s just a matter of configuring it to your situation.

Based on Microsoft SharePoint

Arrangements Keeper^® leverages the capabilities of Microsoft SharePoint content management technology. The architecture is almost infinitely flexible, and ideally suited to compliance management tools. It even allows you capitalize on any existing investment you have in SharePoint applications.If your organization already uses SharePoint, it can leverage R–Squared’s patent — pending enhancements to “turbo charge” those deployments. That is, we extended and enhanced SharePoint, so our solutions can be used to increase the power and functionality of other SharePoint uses.

More than Compliance. Driving Business Improvement

With R-Squared platforms, you can mitigate risk and drive business improvement. Clients using our RADS^® platform with the Arrangements Keeper^® module have realized efficiencies, process improvements and cost savings — noting that it was the first compliance solution to provide a genuine return on investment.

Arrangements Keeper^® can easily be integrated into your existing enterprise systems to provide coordination between compliance enforcement and everyday business practice, whether automating payments to physicians based on completed deliverables or simply prompting follow-up on contracts about to expire.

As one client put it, RADS^® can change the way in which you do business. Anyone can quickly and easily understand the relationship between the financial arrangements you enter into and your overall business objectives.

The R-Squared Difference

Arrangements Keeper^® is always customized for your situation, while maintaining best practices and true internal controls.With our online electronic documentation, R-Squared can quickly configure a system based on all of your arrangements, approval workflows and reporting needs. We identify and document your specific needs and requirements surrounding all of your arrangements, approval workflows, and reports.

Updated as the law changes

We are unique in our industry in that we offer full maintenance for your customized system, as well as provide updates as required by any changes in the law or standard industry guidance.